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Tour Plan

The motto of the Boy Scouts is “Be Prepared”.  An excellent tool that a scout unit can use to insure that they are prepared is to fill out a BSA Tour Plan, or Tour Plan.  A tour plan is a great planning tool that insures a unit will have the best and safest outing possible.   A tour plan allows a unit to make sure they have enough qualified and insured drivers, two deep adult leadership in each vehicle, and that the proper things necessary for a safe and enjoyable scouting  experience are in place.

Under certain circumstances, your unit may need to submit a Tour Plan to council in preparation for an outing.  The defined reasons/times when a tour plan must be submitted for council review:

  • Trips of 500 miles or more
  • Trips outside of council borders not to a council owned property
  • Trips to any national high-adventure base, National Scout Jamboree, National Order of the Arrow Conference, or regionally sponsored event
  • When conducting the following activities outside of council or district events:
    • Aquatics activities (swimming, boating, floating, scuba, ets.)
    • Climbing and rappelling
    • Orientation flights
    • Shooting sports
    • Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)

Tour plans must be filed in the Scout Service Center two weeks in advance of trip. We are being inundated with permit requests 1-3 days before trips. Therefore, if a tour permit is not in the office within 7 days of your trip the permit will be stamped, dated and filed, but WILL NOT be sent back to you. As long as your permit is in the office you are covered.

It is preferred that tour plans be completed online at  The turn around time for approval is faster using the online method.

Click here for a copy of the Tour Plan.

Additional information can be found at:

By adhering to the guidelines set forth in tour plans, the Scouts and volunteers who make up the Heart of Virginia Council are guaranteed a great Scouting experience in the safest environment possible.

For more information on tour plans, please contact the council’s program executive, Mic Mullins, at or 804-204-2625 or the Council Service Center Manager, Robin Rush, at or 804-204-2644.